Computerized Maintenance Management System

The system enables immediate reporting of device failure together with its description. Apart from the addition of a failure to the list, notifications are always automatically sent to the people responsible for this type of event.

Reporting repairs allows you to enter a description of actions taken, downtime, used parts and repairs performed on a given machine. Furthermore, selected users are informed about the state of the work carried out.

A list of individual machines’ breakdowns for any period makes it possible to identify the main sources of maintenance management costs. This allows the appropriate implementation of preventive measures in the future.

Inspection schedule, in the form of an ergonomic calendar, clearly presents all the tasks planned by the maintenance management department. Thanks to colour tags, you can immediately see the work order schedule for the current week or month, as well as which orders have been implemented and with what result. This gives you a full view of the current state of the works carried out, even if some activities have not been carried out within a certain time.

Changing calendar view allows for a quick analysis of the schedule in terms of order types, the employees workload, and order location. All of this, together with the possibly to choose month, week, day or tabular view, allows quick view into both the current orders and tasks planned for the next year.

The schedule provides a clear overview of all planned activities and important deadlines such as planned overhauls and repairs, ongoing investments, reviews and rounds, information on upcoming UTD inspections, and expiration of warrantees.

The ability to handle recurring orders becomes indispensable when planning activities that are repetitive in a given period of time. Just define the scope of cyclicity and proCMMS Computerized Maintenance Management System will add subsequent orders after the implementation of the current one.

ProCMMS Planer included in the program is a convenient tool that can be used to manage the working time of employees. Due to the ability to assign specific orders to a given person, you can quickly check their workload and adjust the task schedule.

The location and equipment tree indicates the locations of plants, production lines, particular machines, subassemblies and spare parts. It is worth mentioning that the organizational structure of the company can be created completely freely and in accordance with the requirements and needs of your company. This solution allows for efficient management of scattered plants and machinery parks, defining warehouses of spare parts and assigning employees to individual branch structures. Another available feature is a convenient display of a map of individual locations.

The register of machines and subassemblies constitutes a complete database of information about the machinery park in your plant. It includes important details such as name, symbol, description, inspection dates, UDT inspections, manufacturer, supplier register, accounting records, location, and photos. Each machine and subassembly also has a separate tab with history of its failures and other events, as well as a schedule of planned repairs and inspections.

The spare parts warehouse is the area of proCMMS, which acts as a management system for scattered spare-parts warehouses. This well-thought-out solution allows you to optimize and globally manage inventory in the entire enterprise. It enables, among others, monitoring the turnover of a given part in particular warehouses, creating a list of preferred suppliers, collecting technical documentation, and determining order delivery time. Moreover, it automatically sends notifications about exceeding minimum inventory levels.

ProCMMS system has been designed to provide both servicing and maintenance management services in many scattered third-party companies, as well as management of the maintenance management department in an enterprise.

Access via any web browser and advanced authorization system provides every third-party company (client) with access to its own, specific data part. Thanks to this, you can report failures and events taking place at your machine park, run your own schedule of inspections and repairs, have access to detailed information on the work carried out, and service reports.

Each third-party company can be pinned to any place on the Equipment and Location Tree, which is also a filter for the Location Map in proCMMS system. It is an excellent tool to visualize the position of third-party companies and clients with a specific profile or those meeting the relevant search criteria.

The third-party company module also acts as a database of suppliers, manufacturers, external services and contractors for the other modules of proCMMS system.

A time and attendance system within and outside orders and events is a very complex module of proCMMS system. It allows to, among others:

• report accurate time and attendance procedures of performed works with their detailed description,
• plan and approve roster,
• plan holidays and time off in lieu,
• record sickness and other absences at work,
• record drive time, travel time and return time from an intervention,
• record uptime,
• determine allowances and delegations,
• indicate intervention works,
• and many more.

ProCMMS Computerized Maintenance Management System has a built-in editor of Working Time Types. With it, it is possible to precisely determine what types of work can be performed at specific events, orders and within defined time. Appropriate assignment of working time coefficient determines how this time will be included in individual reports.

Working Time Sheet is an excellent tool for analysing and forecasting working hours within a given month for individual employees. It provides information on the ratio of hours worked to the norm resulting from the calendar and a given month; overtime tracking; intervention works; duty shifts; compliance with norms on rest periods; the number of hours worked in a given working time type; the number of hours worked on particular types of orders; the number of works that are not included in working time; contact hours on given days, and details of the work performed. It allows you to manually correct and forecast the number of reported hours without affecting the original entries of employees and blocking entries in a sheet for a given month.

Individual views and filters, together with an extensive reporting system developed for the working time module, facilitate additional analysis of the entered data.

The mobile version complements the working time module with the possibility to organize individual works throughout their duration directly in a given order. The system ensures correct handling of working time recording on mobile devices even in offline mode. The synchronization of entries takes place automatically after logging to the Internet.